See revenue, labor, expenses, profit and margin on every project, track expenses by category and compare projects over any period. Revenue follows how you bill, and gaps in the data are shown, not hidden.
No credit card required · Cancel anytime · Free migration help
4.8/5★★★★★rating on G2
Quick Access
Project Finance
Sample dataWebsite Redesign
Fixed price · USD
Revenue
$18,400
Total cost
$12,100
Profit
$6,300
Margin
34.2%
Billing
Cost
Budget
174h of 200h used · Hard limit
Labor by member
96% of tracked time has a cost rate. Time without one is left out of labor, not counted as free.
Expenses
Money spent across your projects, in one place.
Total (USD)
$6,840 · 11 expenses
By category
Subcontractor
$3,400
Software
$1,520
Travel
$980
Hosting
$640
Other
$300
Profit
What your projects earn, cost and leave behind.
Revenue
$52,400
Total cost
$34,900
Profit
$17,500
Margin
33.4%
Invoiced
$49,800
Projects
4
Each row uses the same calculation as the project’s own Finance tab. Each currency gets its own block of figures.
Illustrative mockup with sample figures. Your own projects, rates and currencies will differ.
Many agencies learn that a project lost money only after the last invoice goes out. Taskip puts revenue, labor and expenses side by side on each project, using the time tracking and invoicing you already do, so a thin margin is visible before the next project is quoted.
What is Taskip Project Profitability?
Taskip Project Profitability shows an agency what each project earns, costs and leaves behind. A Finance tab on every project works out revenue, labor, expenses, profit and margin from the time, invoices and expenses already recorded in Taskip, and an Expense tracker and a Profit tracker compare projects across the workspace.
| Without Taskip | With Taskip Project Profitability | |
|---|---|---|
| Profit per project | A spreadsheet that mixes invoices, timesheets and receipts and is rebuilt after the project ends | A Finance tab on each project with revenue, labor, expenses, profit and margin |
| Fixed price work | Hours multiplied by a rate, even when the client agreed a fixed fee | Revenue is what has been invoiced, with the planned contract value shown beside it |
| Expenses | Receipts in inboxes and subcontractor bills that never reach the project | Expenses recorded on the project by category, with the receipt attached |
| Missing cost rates | Time with no cost rate quietly counts as free | Left out of labor and shown as coverage, so you can see what is not costed yet |
| What clients see | Either nothing, or a risk of showing them your margins | Revenue side only, when the project allows it. Cost, labor and profit are never sent to the client |
Each project has a Finance tab for the people allowed to see it. It shows whether the project makes money and how much of the budget is used.
“All in 1 business management CRM tool. I love using a client management system that lets me handle everything from contracts to invoices.”
Verified User, Information Technology & Services
Paid
$18,240
Pending
$4,120
Overdue
$2,685
Quote → Invoice Conversion
42
Quotes Sent
31
Accepted
28
Invoiced
Outstanding balance: $6,805 across 9 invoices
Revenue is worked out from the project’s billing type, so a fixed price project is not judged by hours times rate.
Record an expense on the project it belongs to. The Expense tracker lists them all in one place.
Project Health
Website Redesign Package
Bright Studio Co
Brand Identity Kit
North Peak Co
SEO Audit & Strategy
Lumen Agency
Social Media Management
Bright Path Co
3 tasks blocked for more than 5 days across active projects
One table for every project you are allowed to see, using the same calculation as each project’s Finance tab.
Project Breakdown
2
To Do
2
In Progress
1
Review
1
Done
Assignee Performance
Profit is only useful if you can see what it leaves out, so Taskip shows the edges instead of hiding them.
Sharing finances with a client is off by default and is set one project at a time under Settings, Access & client portal.
Ready to bring Project Profitability into your workflow?
No credit card required · Free migration help
5
expense categories: subcontractor, software, travel, hosting and other
5
billing types, each with its own revenue rule
2
trackers across projects, Expenses and Profit, both with CSV export
0
cost, labor or profit figures sent to a client
Read verified Taskip reviews on G2
“My day used to be a constant juggle between deep coding sessions and urgent client updates. Taskip has been a game-changer, streamlining my entire workflow.”
Subrata S.
Chief Executive Officer
“Moving under one roof from managing multiple tools is life-saving for me. I am using this for my agency and my team can also contribute and help me to manage business and clients.”
Abdur Rahman
Founder, QuomodoSoft
“Taskip offers great features at a low cost, streamlining workflows, boosting team collaboration, and ensuring smooth client communication.”
Kurban Ali
Founder, NexaBD
Budget Approval
Budget caps and client approval for extra hours
Time Tracking
Timers, timesheets & billing sync
Invoices
Get paid faster, branded and automatic
Project Management
Kanban, timelines & task tracking
Reporting
Revenue, projects & team in one view
Profit is recognised revenue minus total cost, and margin is profit divided by revenue. Total cost is labor (tracked time that is no longer a draft and was not rejected, multiplied by the cost rate on each entry) plus the expenses recorded on the project. It is gross profit, so overheads are not included, and margin shows a dash when revenue is zero.
No. For fixed price and retainer projects, revenue is the amount invoiced on the project, not hours times rate, and draft, void, canceled and failed invoices are ignored. The planned contract value, the invoiced amount and the collected amount are shown beside revenue and never added together. The hours still count as labor cost, so you see what the work cost against what you billed.
Taskip never converts money. Each project reports in its own currency, and an invoice, expense or time entry in a different currency is left out of that project’s figures, with a note saying how many rows were left out. The Expense tracker and the Profit tracker show a separate block of figures for each currency and never add them together.
It is left out of labor instead of being counted as free, so profit can look higher than it really is until the gap is closed. The Finance tab shows what percentage of the project’s time was costed. To fix it, set a cost rate for the person, the project, its billing profile or the workspace.
No. A client sees the revenue side only, and only when the project allows it. Show finances to client is off by default and is set per project. When it is on, the client sees Agreed, Invoiced, Paid and Still to pay on the project Overview. Cost, labor, time spent and profit are never shown to the client and never sent to their browser.
Administrators and Managers can open the Finance tab, the Expense tracker and the Profit tracker by default. Members and custom roles can only if an administrator grants them the Project Finance and Project Expenses permissions, and having the Projects permission alone does not open these pages. Clients never see the trackers. To control what happens when a project reaches its hours or money budget, see Budget Approval.
Taskip Project Profitability, no credit card required
Start with Project Profitability
