Quotation Terms and Conditions: Examples You Can Copy

This quotation is valid for [30] days from the date of issue. Prices may be revised after this date.

To accept this quotation, please sign and return it, or confirm in writing by email.

Work will be scheduled once we receive the signed quotation and the deposit.

This quotation is based on the information provided on [date]. Any change to that information may change the price.

A deposit of [50]% is due on acceptance. The balance is due on [completion / delivery].

Invoices are payable within [14] days of the invoice date.

Payment by bank transfer to the account shown on the invoice, or online via the payment link provided.

Late payments incur interest of [1.5]% per month on the outstanding amount.

For projects longer than [one month], we invoice monthly for work completed.

Ownership of goods remains with us until full payment has been received.

All prices are in [USD] and exclude [VAT / GST / sales tax], which will be added at the applicable rate.

All prices include [VAT at 20%].

Prices are based on current material costs and may change if supplier prices rise by more than [5]% before the order is confirmed.

Optional items are listed separately and are not included in the total unless selected.

Travel outside [city / radius] is charged at [rate] per [km / mile].

This quotation covers only the items listed. Anything not listed is excluded.

Changes to the scope will be quoted separately and agreed in writing before work continues.

The price includes [2] rounds of revisions. Further revisions are charged at [rate] per hour.

Delays caused by late client feedback or materials may move the delivery date accordingly.

Delivery within [7-10] working days of order confirmation, subject to stock availability.

Estimated project duration is [6] weeks from the start date, subject to timely approvals.

Delivery is [EXW / FOB / DAP, per Incoterms 2020]. Risk passes to the buyer on delivery.

Please inspect goods on delivery and report any damage or shortage within [48] hours.

The client will provide clear site access, power and water during working hours.

This quotation includes a contingency of [10]% for unforeseen conditions. Unused contingency is not charged.

Hidden defects found after work starts will be quoted as a variation before we proceed.

Permits and inspection fees are [included / excluded].

Waste removal and final cleaning are [included / excluded].

Ownership of final deliverables transfers to the client on full payment.

We may show the finished work in our portfolio unless the client asks us not to in writing.

Third-party assets (fonts, stock images, plugins) are licensed separately and remain subject to their own terms.

Workmanship is guaranteed for [12] months from completion. Manufacturer warranties apply to materials.

Our total liability is limited to the value of this quotation.

We are not liable for delays caused by events beyond our reasonable control.

The client may cancel in writing before work starts. The deposit is [non-refundable / refundable less costs incurred].

If the project is cancelled after work has started, the client pays for work completed and materials ordered to date.

Custom-made or special-order items cannot be cancelled once ordered.

GST at [18]% is extra as applicable. CGST + SGST for intra-state supply; IGST for inter-state supply.

This is a quotation, not a tax invoice. A GST tax invoice will be issued on acceptance.

Please share your GSTIN to claim input tax credit.

Prices are subject to change if GST rates change before the invoice date.