A ready-to-use GST quotation format with GSTIN, place of supply, HSN/SAC codes and automatic CGST + SGST or IGST. Two free formats, each in Excel, Word and PDF.
4.8/5 · 6 reviews on G2 · Our quotation generator is used by 50,000+ people · Updated October 2026What is a GST quotation?
A GST quotation format is a quotation layout for GST-registered businesses in India that shows GSTIN, HSN or SAC codes, taxable value and the GST split, so the buyer sees the full cost before ordering.
A GST quotation is an offer, not a tax invoice, so it does not have to meet every invoice rule. But buyers, especially registered businesses that claim input tax credit, expect it to show tax exactly the way the final tax invoice will. That means your GSTIN, their GSTIN, the place of supply, an HSN or SAC code on each line, and GST split into CGST and SGST for a sale within your state, or IGST for a sale to another state.
Both formats are ungated and free for commercial use. In Excel, pick "Intra-state" or "Inter-state" once and every line switches between CGST + SGST and IGST automatically. Need other layouts with automatic GST? See every quotation format in Excel with GST.
Most businesses quoting goods or services to registered or unregistered buyers.
Traders and distributors with many items, trade discounts and more than one HSN code.
Mirror the fields of your tax invoice so the buyer can check the numbers and budget for input tax credit.
| Field | What to enter | Example |
|---|---|---|
| Supplier details | Legal name, address, GSTIN, state and state code | GSTIN 27ABCDE1234F1Z5, Maharashtra (27) |
| Buyer details | Name, address, and GSTIN if registered | GSTIN 29PQRSX5678L1Z2, or "Unregistered" |
| Quotation number and dates | Unique number, date, and valid until | QT-0042, valid 30 days |
| Place of supply | State where the supply is delivered or received | Karnataka (29) |
| HSN or SAC code | HSN for goods, SAC for services, on every line | HSN 9405 (lamps), SAC 998314 (IT design) |
| Taxable value | Quantity x rate, minus any discount | 50 x 450 less 10% = 20,250 |
| GST rate and split | CGST + SGST (intra-state) or IGST (inter-state) | 18%: CGST 9% + SGST 9% |
| Totals | Total taxable value, total tax, grand total, amount in words | Rupees Twenty Three Thousand Eight Hundred Ninety Five only |
| Terms | Validity, payment, delivery, and "quotation, not a tax invoice" | 50% advance, delivery in 7 days |
The split depends on where the supplier is registered and the place of supply, not on where the buyer's head office is.
| Situation | Tax to charge | Example at 18% |
|---|---|---|
| Supplier and place of supply in the same state | CGST + SGST (UTGST in a union territory) | CGST 9% + SGST 9% |
| Place of supply in a different state | IGST | IGST 18% |
| Export of goods or services | Zero-rated: under LUT with no IGST, or with IGST paid and refunded | Mention "Supply meant for export under LUT" |
| Supplier under the composition scheme | No GST can be charged; the final document is a bill of supply | Quote the price without GST |
| Unregistered supplier | No GST | Quote the price without GST |
Not sure which applies? The Excel format handles the first two automatically. For exports and composition dealers, check with your CA before sending.
Legal name, address, 15-character GSTIN, state and state code at the top.
Buyer name, address and GSTIN (or "Unregistered"), and the state where the supply happens.
In the Excel format, select Intra-state or Inter-state. The CGST, SGST and IGST columns update on their own.
One row per item: description, HSN/SAC, quantity, rate, discount and GST rate.
Review the taxable value, tax split and grand total, then write the amount in words.
Add validity, payment and delivery terms (see ready-made clauses), save as PDF and email or WhatsApp it.
Since 22 September 2025 the main GST rates are 0%, 5%, 18% and 40%. Most professional and business services sit at the standard 18% rate.
| Rate | What it usually covers |
|---|---|
| 18% (standard) | Most professional services: IT and software, consulting, design, advertising and marketing, maintenance and repair |
| 5% | Many everyday goods and a few specific services |
| 0% (nil) | Essential goods and some exempt services |
| 40% | Selected luxury and sin goods |
Rates depend on the exact HSN or SAC code, and they change. Confirm the current rate for your code with your CA before quoting. This is general information, not tax advice.
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It is a quotation layout that shows the supplier's and buyer's GSTIN, place of supply, HSN or SAC code for each item, taxable value, the GST rate, and the tax split as CGST + SGST or IGST, followed by the grand total and amount in words.
No tax is collected on a quotation, because it is only an offer. It shows the GST that will be charged on the tax invoice if the buyer accepts, so they know the full cost.
If the place of supply is in your own state, split the GST rate in half: for 18% GST, show CGST 9% and SGST 9% as separate columns or lines. For another state, show IGST at the full 18% instead.
GST law sets HSN rules for tax invoices, not quotations. Adding the same HSN or SAC codes to your quotation is best practice because it confirms the GST rate and avoids changes when you invoice.
No. A composition taxable person cannot collect GST from buyers, so they quote without GST and later issue a bill of supply, not a tax invoice.
Yes. The free quotation generator lets you add your GSTIN, HSN/SAC codes in the description, an 18% or 5% tax rate and INR, then download a PDF with no signup.
A quotation is an offer that the buyer can accept or reject. A proforma invoice is sent after the buyer agrees, often to request an advance payment. Neither is a tax invoice.
