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Claim OfferThree construction quote templates that break every job into labor, materials, equipment and permits, with totals, contingency, retainage and payment stages calculated for you.
4.8/5 on G2 · Our quotation generator is used by 50,000+ people · Updated September 2026What is a construction quotation?
A construction quotation template is a ready-made quote for building and trade work that itemizes labor, materials, equipment and permits so the client can compare bids and approve the job.
Homeowners, property managers and general contractors usually collect several quotes before hiring. The quote that wins is rarely the cheapest; it is the one that makes the price easy to trust. A construction quotation template gives you that structure: the site and scope, a line for every cost, what is included and excluded, how changes are priced, and when each payment is due.
Pick the template that matches the job. Every Excel version calculates line totals, subtotals by category and the grand total.
Most jobs: repairs, installations, extensions and small builds.
Kitchen, bathroom and whole-home renovations priced room by room.
Bidding a trade package to a general contractor or owner.
| Section | What to write | Why it matters |
|---|---|---|
| Your business details | Name, address, licence number, insurance details | Many clients and GCs will not accept a quote without them |
| Client and site | Client name, billing address, job site address | The site can differ from the billing address |
| Scope of work | What will be built, repaired or installed, and to what standard | Stops "I thought that was included" arguments |
| Labor | Trade, hours or days, and rate | Usually the biggest and most questioned cost |
| Materials | Item, quantity, unit and unit cost | Lets the client compare specs across quotes |
| Equipment and subcontractors | Hire items and specialist trades | Hidden costs that erode your margin if left out |
| Permits, disposal and cleanup | Fees, skips, waste removal | Frequently forgotten, frequently disputed |
| Contingency | A percentage for unknowns, stated openly | Covers hidden defects without a surprise bill |
| Exclusions | What is not included | As important as the inclusions |
| Payment schedule | Deposit, progress payments, final payment, retainage | Keeps cash flow steady across the job |
| Validity and change orders | Valid-until date, how changes are priced | Protects you from price rises and scope creep |
A simple, repeatable method most contractors use.
Confirm access, existing conditions and quantities before you price anything.
List every task in the order it will happen, from preparation to cleanup.
Estimate hours or days per task and multiply by your labor rate for each trade.
Take off quantities and add a waste allowance, commonly 5% to 10% depending on the material.
Include hire costs, subcontractor quotes, permits, disposal and cleanup.
Apply your overhead and profit markup and a contingency for unknowns, then set the payment schedule and validity date.
| Document | Price | When it is used |
|---|---|---|
| Estimate | Approximate, can change | Early conversations, before the scope is final |
| Quotation | Fixed for the stated scope, until the validity date | After a site visit, when the client is ready to decide |
| Bid / tender | Fixed, submitted in a competitive process | Formal projects where a GC or owner compares several bids |
| Change order | Price for added or changed work | After the contract starts, when the scope changes |
Price room by room and show a contingency line. Older buildings hide surprises behind walls, so explain how you handle them.
Separate rough-in and finish stages, list fixture allowances, and state whether inspection fees are included.
Quote fixtures as allowances or named models, and note what happens if old pipework needs replacing.
Price per square or per square metre, include tear-off and disposal, and add a weather clause for delays.
State the number of coats, prep work included, and whether the client supplies paint.
Separate one-off installation from recurring maintenance, and quote plants and materials with quantities.
Free Quotation Templates
Standard, service, sales, freelance, construction and GST templates in Word, Excel and PDF.
Free Quotation Generator
Fill in a quote online, 3 designs and 39 currencies, PDF in minutes. Used by 50,000+ people.
Quotation Terms & Conditions
Copy-ready clauses for deposits, variations, site access and warranties.
Construction Scope of Work Template
Define the scope in detail before you price it.
Contractor Scope of Work Template
A scope document for subcontracted trade packages.
Free Invoice Generator
Quote accepted? Turn the same line items into an invoice.
Your business, licence and insurance details, the client and site address, a clear scope of work, itemized labor, materials, equipment and permits, a contingency, exclusions, a payment schedule, a validity date and how change orders are priced.
Most contractors use 7 to 30 days. Keep it short when material prices are volatile, and state that prices may be reviewed after the validity date.
Retainage is a percentage of each payment, often 5% to 10% on commercial work, that the client holds back until the job is complete and any snags are fixed. The contractor bid template calculates it for you.
You do not have to show overhead and profit separately on a quote to a homeowner. On bids to general contractors or on cost-plus work it is common to show it. The contractor bid template has it as a separate line you can hide.
Once the client accepts it in writing, a quotation is generally treated as a binding agreement for the stated scope and price. That is why exclusions, validity and change order terms matter. This is general information, not legal advice.
An estimate is an approximate price that can change. A quote is a fixed price for a defined scope, valid until a stated date.
Yes. The free quotation generator builds an itemized quote with tax, discount and optional items and exports a PDF, no signup needed.
