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Claim OfferEditable Word invoice templates you can open, fill in and save as PDF in minutes. Every template opens in Microsoft Word, Google Docs, Pages and LibreOffice.
4.8/5 on G2 · Our invoice generator is used by 50,000+ people · Updated September 2026What is an invoice template for Word?
An invoice template for Word is an editable .docx invoice with the standard layout already set up, so you only replace the placeholders, add your line items and save it as a PDF.
Word is the easiest format to customise: you can change fonts, add your logo, write longer descriptions and add notes anywhere on the page. The trade-off is that Word does not calculate totals automatically the way Excel does, so it suits invoices with a handful of lines. If you bill many lines or hours, the Excel invoice templates will save you the math.
Every template below is an editable .docx file. Need automatic totals? Get the same designs as Excel invoice templates.
Any business billing for products or services. The invoice format most clients expect.
A clean one-page invoice with just the essentials, for quick jobs and small businesses.
Consultants, agencies and service providers billing for sessions, retainers or projects.
Freelancers billing a project, with the quote reference and deposit already paid.
Anyone billing by the hour: a timesheet and an invoice in one.
Requesting an advance payment, or sending buyers and customs a preview before shipping.
VAT or GST registered businesses that need a compliant tax invoice (UK, EU, Australia, Singapore and more).
GST-registered businesses in India issuing a tax invoice under the GST rules.
Download the .docx and open it in Word. Use File > Save As to save a copy named after the invoice, for example INV-0042-Acme.docx.
Replace the business placeholders, then use Insert > Pictures to add your logo at the top.
Client name and address, invoice number, date, due date and PO number.
Type each item in the table. Need more rows? Click in the last row and use Table Layout > Insert Below.
Type the subtotal, tax and total, or click in the total cell and use Table Layout > Formula with =SUM(ABOVE). Press F9 to update it after changes.
Use File > Save As > PDF (or Export > PDF), then email it. Copy an invoice email template for the message.
| Word (.docx) | Excel (.xlsx) | |
|---|---|---|
| Totals and tax | Typed by hand or a table formula | Calculated automatically |
| Design changes | Very easy | Possible, less flexible |
| Long descriptions and notes | Ideal | Cramped in cells |
| Many line items or hours | Slow | Ideal |
| Opens in Google | Google Docs | Google Sheets |
All Invoice Templates
Every invoice template in Word, Excel and PDF, plus a filled sample.
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Net 30, 2/10 Net 30 and late fee wording to copy.
Tax Invoice Format
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Invoice & Reminder Emails
Emails to send invoices and chase late payments.
Taskip Invoicing
Online payments, recurring invoices and payment tracking.
Word has some built-in invoice designs under File > New. The templates on this page are free .docx files with the full invoice format, payment details and tax fields already set up, with no Microsoft account needed.
Open a Word invoice template, replace the placeholders with your details and the client's, add a row per item, fill in the totals, then save it as a PDF and email it.
Yes, for simple sums. Click in the total cell, choose Table Layout > Formula and use =SUM(ABOVE). Press F9 to update it after you change a number. For automatic tax and balance due, use the Excel version.
In Word, choose File > Save As and pick PDF, or File > Export > Create PDF. In Google Docs use File > Download > PDF.
Yes. Upload the .docx to Google Drive, then right-click and choose Open with > Google Docs.
Yes. Download and use them for your own invoices with no signup, no watermark and no attribution required.
